Annual Parish Meeting
October 18, 2026 | 12:15pm
Each October, members of Saint Andrew's gather to elect the incoming class of three vestry members, as well as the Vestry Clerk, Parish Treasurer, and delegates and alternatives to the 196th Convention of the Diocese of Alabama to be held January 28-30, 2027.
Please join us in Trinity Commons at 12:15pm, Trinity Commons Student Center.
During this first session, we'll elect the incoming class of new vestry members, as well as the parish delegates for the 195th Diocese of Alabama Convention in February 2026. Information about our vestry and delegate nominees will be shared as soon as possible.
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Here are a few sections from Saint Andrew's Parish Bylaws that outline proceedings for the October annual meeting:
ARTICLE 4: PARISH MEETING AND ELECTIONS
§ 4.1 Annual Meeting
The Annual Meeting of the Parish shall be held at the church immediately following Diocesan Convention on a Sunday as shall be determined by the Vestry. Notice of the Annual Meeting shall be published and announced by the Rector, or if the Rector is absent, by an officiating minister, or by a warden, on the two Sundays next preceding such meeting during the worship services of the Parish. At the Annual Meeting, reports of various committees and programs of the parish, and of the Episcopal Church Women, the Rector, the Senior Warden, and the Treasurer shall be made and received, and such other business as may be necessary and appropriate shall be conducted. At the close of the business, the Annual Meeting shall adjourn to a date announced in October for the sole purpose of electing the Vestry members and Delegates to Diocesan Convention for the following year.
ARTICLE 5: PARISH GOVERNANCE
§ 5.4 Election of Wardens
Each year, after election of Vestry members for the coming year, the newly constituted Vestry shall elect from its membership one Senior Warden and one or more Junior Warden(s). The Senior and Junior Wardens each shall serve in their respective capacities for a one-year term. Election of wardens shall be carried out under the supervision of outgoing members of the Vestry and shall be by secret ballot. Outgoing members shall have no vote in warden elections. No other persons, including the clergy, shall participate in the counting and certification of results for warden elections.
§ 5.8: NOMINATIONS FOR AND ELECTION TO THE VESTRY
(as amended 11 August 2019)
… After the election, the following year’s Senior and Junior Wardens shall be elected at the regular December meeting of the Vestry. Incoming vestry members shall be given voice and vote at this meeting, outgoing vestry members shall have voice but no vote in the Wardens’ election.
§ 5.10: THE TREASURER AND ASSISTANT TREASURER
The Steering Committee, at or before the first Vestry meeting following the Vestry elections, shall appoint, from the Vestry members or other Adult Communicants in Good Standing, a Treasurer and may appoint an Assistant Treasurer, each to serve for a term of one year. Subject to the approval of the Steering Committee, the Treasurer and Assistant Treasurer shall be eligible to serve up to three (3) consecutive one-year terms. The Treasurer, subject to the direction and control of the Vestry, shall account for all monies due and belonging to the Parish and shall have custody, in trust for the Parish, of all funds, securities, memorial funds, and title deeds thereof. The Treasurer shall use accepted accounting methods and render monthly reports to the Vestry. The Assistant Treasurer shall assist the Treasurer, as appropriate, in the performance of the aforementioned duties.
§ 5.11: THE CLERK OF THE VESTRY
The Steering Committee, at or before the first Vestry meeting following the Vestry elections, shall appoint from the Vestry or other Adult Communicants in Good Standing a Clerk, who shall act as secretary of the Vestry. The appointed Clerk shall serve in office for a term of one (1) year. Subject to the approval of the Steering Committee, the Clerk shall be eligible to serve up to three (3) consecutive one-year terms. The Clerk of the Vestry shall keep the minutes and records and shall conduct the correspondence of the Vestry. Subject to the control of the Vestry, the Clerk shall execute, countersign, or attest the various instruments affecting the Parish as may be directed by the Vestry and shall perform the usual duties appertaining to the office of a corporate secretary.